HR Offboarding
Versie: 1.0 Eigenaar: HR Officer Goedgekeurd door: Directie Harborn Datum laatste review: 2025 Reviewfrequentie: Jaarlijks
Eigenaarschap: de HR Officer is administratief eigenaar (uitvoering); de Directie is kaderstellend en eindverantwoordelijk.
HR off boarding process
Introduction
The HR off boarding process should be used when off boarding an internal, external and/or
temporary employee.
Process steps
1. Employee resigns or contract is terminated
An employee announces (s)he will leave the company within a certain time frame, or management decides not to extend (or
terminate) a contract.
2. Limit access rights
Evaluate if access rights should be restricted immediately (e.g. after notice of termination).
3. Return company assets
Check the Asset Management System for items assigned to the employee (e.g. keys, access cards, laptops, mobile
devices).
Returned items are updated in the Asset Management System.
4. Wiping and disposal of devices
BYOD devices are wiped of all company data.
Company-issued devices are securely wiped or destroyed following the Secure Wiping and Hardware Disposal
processes.
5. Accounts and credentials
The employee is added to the Offboarding sheet.
All account owners will check their respective systems and remove the employee.
Every month, a meeting takes place to verify the sheet is being adhered to correctly.
6. Exit meeting
The employee is asked what systems were used that were not present in the global Systems and Services list. It is
overseen that any Harborn-related data is removed.
Employee is reminded about NDA.
7. Key-Figure Departure
In the event that the departing employee is identified as a key-figure (e.g., [Security Officer](../../gms/rollen/security-officer.md),
[Service Manager](../../gms/rollen/service-manager.md), or other critical role), additional measures are applied to reduce
organizational and compliance risks. These include:
Ensuring ISMS responsibilities and supplier ownerships are reassigned and updated in the ISMS.
Conducting a structured knowledge transfer to designated successors, including key contacts and open tasks.
Verifying that access, credentials, and relevant responsibilities are not dependent on a single individual.
Changelog
Date Section Change Reason
29/08/2025 Overall Aligned off-boarding process with new Makes sure all processes are aligned with the
sheets, systems and processes. ISMS
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